Office Administrator & HR Associate

Be part of something bigger

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Nextuple is a technology company with deep expertise in Retail and Supply Chain, helping Retailers and organizations improve their eCommerce and fulfillment operations through practical, high-quality solutions, implementations and related Services. As we continue to grow, we are building strong operational and people foundations to support our teams and partners. Learn more at www.nextuple.com.

Role Overview

We are looking for a motivated and detail-oriented Office Administrator & HR Associate to support our Andover office and broader people operations. This role is well suited for someone who enjoys working with people, is highly organized and is eager to learn, across office administrative, HR support, and coordination responsibilities.

You will work closely with the HR, Finance, and Operations teams across geographies, helping ensure smooth day-to-day office operations and effective people support. In addition, this role offers exposure to broader corporate, business, and delivery-related activities, providing an opportunity to learn, grow, and expand responsibilities over time for someone interested in doing so.

Key Responsibilities

HR & People Operations

Support employee onboarding and offboarding processes
Assist with maintaining employee records, documentation, and HR systems
Support employee visa / immigration matters, coordinating with Immigration expert teams
Help coordinate employee engagement activities and internal communications
Respond to employee queries related to policies, benefits, and general HR processes
Support compliance with company policies and basic HR best practices

Payroll, Tax & Finance Support

Coordinate with Finance and Payroll teams to support payroll processing activities
Assist with tracking attendance, leave records, and inputs required for payroll
Support state payroll tax–related coordination, including data collection, validations, and working with Finance/payroll vendors to ensure timely filings and compliance.
Assist with expense tracking, reimbursements, and other administrative finance tasks as needed

Office Administration

Manage day-to-day office operations, including supplies, vendors, facilities coordination, and general office upkeep
Serve as the first point of contact for office-related needs and visitors
Coordinate logistics for meetings, events, and internal activities
Ensure a well-organized, welcoming, and professional office environment

Cross-Functional Coordination

Work closely with HR, Finance, and Operations teams across different geographies
Coordinate with internal stakeholders to ensure timely follow-ups and smooth execution of tasks
Act as a reliable point of contact to keep administrative and people-related activities moving efficiently

Qualifications & Skills

Bachelor’s degree preferred (Business Administration, HR, and other related fields such as payroll admin etc. is a plus)
2–4 years of experience in office administration, HR coordination, or a similar role
Exposure to payroll processing or payroll tax coordination is a plus
Strong organizational and multitasking skills with attention to detail
Excellent interpersonal and communication skills; personable and approachable
Comfortable working with multiple teams and stakeholders across locations
Willingness to learn and take ownership of new responsibilities
Proficiency with basic office tools (MS Office / Google Workspace); HR or payroll system exposure is a plus

What We’re Looking For

A proactive learner who enjoys supporting people and operations
Someone who can balance structure with flexibility in a growing organization
A team player who works well across functions and geographies
A dependable and trustworthy individual who handles sensitive information with discretion

Why Join Us?

Opportunity to grow across HR, payroll coordination, and operations
Exposure to cross-functional and global teams
A collaborative, people-focused work environment
Room to learn, take ownership, and expand responsibilities over time